28/04/20203 min read

Save Time with Online Expense Reporting

All companies are working from home as an act to help flatten the curve of COVID-19. 

Organizing expense reports can help you present more complete information about how your company is handling cancellations (and any compensation or refunds),  managing supply chain shortages and claims from employees that are working from home. 

The more you can stay on top of every phase of your normal operations, including expense reporting, the more prepared & sustainable your company will be.

Picture sending out a super sensitive document via email where a high risk of error can happen, unattached emails, emails goes to spams, missing emails or wrong senders. An email already takes up a lot of time to create and with the back and forth checkings. 

Automating expense management cuts down on time needed to locate, check and share important expense records. 

Why choose automated expense report? 

An automating expense report platform can reduce the time taking from manually handling expense reports, helps reduce the number of errors, saves time for both employees, managers and the financial team professional. 

Imagine sending out a super sensitive document via email where a high risk of human error can happen, unattached emails, emails goes to spams, wrong senders. An email already takes up a lot of time to write carefully and with the back and forth checkings. 

Automating expense management cuts down on time needed to locate, check and share important expense records. 

File for employees claims 

Most employees are still entitled to their monthly entitlements even while working from home.  

Instead of back and forth email and spreadsheets of claims from employees, they can now use EzBizTrip expense reporting tool to file their claims and attach photos of receipts into the platform. 

This way, managers and financial team can have full insight and visibility on each employees’ company spend. 

Expense Approvals

Manager can reject or approve the expense report submitted by employees.

When an expense report is being rejected, it automatically sends back to the employee to do adjustments on their reports.  

When the report has been approved, all details of the report will go to the finance team, the expenses will sync and finance team will be able to export or download the expenses. 

Automated report process will allow employees, manager and the finance team to stay focused on the work that matters while keeping administrative tasks in order. 

Improve Future Expense Reporting System

It is difficult to make any final plans right now.

Many businesses are closed and need to wait to hear when they will be permitted to open their doors again.

Some businesses are making rapid changes to the way they operate to still serve customers yet comply with government orders.  

If a company lags behind on expense reports, it will complicate things in the future.

Sometimes it may seem not too bad to have employees forgetting to submit expense reports. However, missing out on this information makes it harder to calculate future expenses accurately. 

An online system like EzBizTrip can help improve compliance from employees submitting expense on time, on budget. 

We are all looking for ways to make work as simple as possible during this terribly challenging time, using an online expense report tool can help the load for your team completely.